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Reporting requirements for DAC7

Below is a summary of the types of owners and requirements that need to be included in your reporting

Reporting requirements for different ownership structures

When it comes to reporting rental or financial income, the ownership structure of the property plays a crucial role in determining what information must be submitted. Here is a detailed breakdown of reporting obligations based on the type of ownership.

Individual Sellers:

1. Individual owner

If a property is owned by a single individual, that person is the one who must be reported. It’s important that their personal details are provided accurately, especially if they are the sole recipient of any income generated.

2. Multiple owners

When a property is owned by more than one individual, the reporting requirements vary depending on how the income is received:

  • Joint Bank Account: If rental income is deposited into a joint bank account, each owner must be reported individually. The correct bank account must be assigned to each person accordingly.

  • Single Recipient: If only one person receives the income, even though the property has multiple owners, only that individual needs to be reported.

Entity Sellers
3. Partnership business

In the case of a formal partnership, the business itself must be reported. Additionally, the Unique Taxpayer Reference (UTR) for the partnership must be included in the submission. This ensures that HMRC or relevant authorities can correctly track the income.

4. Limited company

For properties held under a limited company, the reporting must be done on behalf of the company. It is essential to include the Company Registration Number (CRN) in the report to ensure compliance and use the Office Address if this is different to the Business Address.

5. Sole trader

If the property is managed as a sole trader business, reporting should include the sole trader’s UTR. When specifying the business type, it should be listed as a Partnership, despite the business being operated by one person.

6. Property held in Trust/ Charity

Properties owned in Trust or a Charity have specific reporting requirements based on how the trust/charity is structured. The person you deal with will know what Tax Identification number they have and use the Office Address of the organisation:

  • If the trust operates like a Partnership, include the UTR.

  • If it operates as a Limited Company, include the Company Registration Number.

Proper classification and accurate information are vital for regulatory compliance. Here is a document from HMRC .   Also if you have questions about what Address to use for the type of seller, then here is another helpful document from HMRC. Always ensure that the correct ownership structure is selected and the appropriate identifiers (UTR or CRN) are provided when reporting. 


Change of ownership through a reporting year

If a property changes ownership during a reportable year, you can assign the property to the previous owner and set their status to Inactive. This will allow you to record payouts against that owner, which can then be included in DAC7 reporting if you mark them as reportable.

This  video will help to explain things further

Reporting types:

New Data: The first time you file your DAC7 report for a given reporting period 

Resend New Data: Used to add new sellers or transactions that were missed in the original report.

Corrected Data: Used when you need to fix incorrect information in a previously submitted report

Deleted Data: Used to remove previously reported data (e.g., if a seller was reported in error)


FAQ direct from HMRC




Further reading: How to generate a corrections report