--- title: Creating an expense and uploading a document description: You can create an Expense against a unit and, if required, upload a supporting document such as an invoice or receipt at the same time. --- [Skip to content](https://knowledgebase.anytimebooking.co.uk/knowledge/creating-an-expense-and-uploading-a-document#main-content) English Show submenu for translations [![email-signature-anytime-logo-1.png\]](https://knowledgebase.anytimebooking.co.uk/hs-fs/hubfs/email-signature-anytime-logo-1.png?height=42&name=email-signature-anytime-logo-1.png)](https://knowledgebase.anytimebooking.co.uk/knowledge?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](https://knowledgebase.anytimebooking.co.uk/knowledge/request-support) [Contact Support](https://knowledgebase.anytimebooking.co.uk/knowledge/request-support?hsLang=en) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. 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Enter the relevant Expense information, including: - **Expense type** - **Description** - **Date** - **Total** - **VAT** - Any other relevant Expense details. ### Entering VAT When entering the VAT amount, you can choose whether to calculate VAT using a percentage or enter a specific fixed amount. By default, you can select the required VAT percentage from the **VAT Percentage** drop-down. If you need to enter a specific VAT amount instead: 1. Select **Fixed Rate** from the percentage drop-down. 2. The **Total (VAT)** field will become available to edit. 3. Enter the exact VAT amount shown on your invoice or receipt. This is useful when the VAT amount does not correspond to a standard percentage calculation or when you need to record the exact VAT amount shown on the supporting document. ### Uploading a document You can now upload a supporting document as part of creating the Expense. Once you have entered the Expense information: 1. Tick **Include Document**. 2. The document upload options will appear. 3. Select the document you want to upload. 4. Complete the required document information. 5. Select whether the doc is Admin only or available to Admin & in the Owners Portal 6. Save the Expense. The document will be uploaded and associated with the relevant **unit**, following the same process as manually adding a document against a unit. ### Why use 'Include Document'? Previously, you may have needed to create the Expense and then separately add the supporting document against the unit. With **Include Document**, both actions can now be completed in one place. This can make it easier to keep invoices, receipts and other supporting documentation together with the Expense they relate to. For example, you receive an invoice for work completed at a unit: - **Expense:** Maintenance - **Description:** Boiler service - **Total:** £120.00 - **VAT:** £20.00 - **Document:** Boiler service invoice.pdf You can enter the Expense, select **Fixed Rate**, enter **£20.00** as the VAT amount, tick **Include Document**, and upload the invoice before saving. 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